AI agents for HR
AI agents for HR that carry the paperwork, while people make every decision
In a small company the HR coordinator answers the same handbook questions all week, chases signed forms and hunts for an hour that suits three calendars. HR agents take over those chores. They never screen, rank or reject a candidate, and they never make or recommend a decision to hire, fire, pay or discipline anyone.
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- First working version in two weeks
- Support month to month, cancel any time
Six chores that eat an HR coordinator's week
Onboarding packet
Sends the new hire the forms before day one, reminds them about the ones still unsigned and opens the account and laptop requests with IT. For Form I-9 it reminds the new hire of the deadline and puts the document review on HR's list; your HR person examines the original documents.
Handbook answers
Answers a staff question such as how sick leave carries over, using only your handbook and policy files, and names the section it quoted. When the handbook is silent it says so and hands the question to HR.
Time-off and schedule requests
Takes a request from a form, email or chat message, looks at the team calendar and sends it to the manager who decides. The employee hears back in the same thread.
Interview scheduling
Finds a slot that fits the candidate and every interviewer, sends the invitations and rebooks when someone cancels. It only books times and forms no view of the candidate.
Job description drafts
Turns a manager's rough notes into a posting in your template. The pay range stays blank for the manager to fill in, and HR edits before it goes live.
Offboarding checklist
Starts from the last day HR enters: access-removal requests to IT, equipment return, final paperwork. It tracks each item until it is closed.
From a staff message to an answer or a task in the right inbox
Comes in
The agent
HR agent
- Sorts the message by type
- Finds the passage or the record it needs
- Answers with the quoted section or builds the task
- Sends anything that needs a decision to the right person
Goes to
Where your HR system offers an API, the agent reads start dates and balances through a user that cannot change pay, status or access.
Where an HR agent earns its fee, and where a checklist will do
A good fit when
- Staff ask HR the same policy questions several times a week and most have an answer in the handbook
- Every new hire misses a form and someone writes to them again
- Time-off requests and interview times bounce between three inboxes
- Your HR system or calendar has an API the agent can use
A simpler tool is enough when
- You hire fewer than about five people a year: a checklist in your task tool and a handbook folder cost nothing
- The handbook is out of date or contradicts itself, because the agent will quote it faithfully and the fix is editing the handbook
- Most of your HR questions are about individual situations, where the handbook is a starting point and a conversation with HR is the answer
Priced by the agent and the systems it touches
One workflow running end to end, or one internal tool.
Several systems made to work as one: integrations, roles, reports.
The onboarding packet, or time-off routing into your calendar, usually lands in one process. Handbook answers across many policy documents, with section citations, is retrieval work and usually lands in connected systems, as does a set of agents tied to an HR system, calendars and a document store. Model usage at this volume is typically small, and it is billed to your own account.
Care $300 to $500 a month. Active $750 to $1,500 a month. AI model usage, GPU time and hardware are paid to the provider, on accounts in your name.
Questions HR managers ask
Can the agent screen resumes or rank candidates?
No, and we do not build one. The agent never screens, ranks or rejects a candidate, and it never makes or recommends a decision to hire, fire, set pay or discipline anyone. It books the interview and drafts the posting. A person reads every application and decides.
What do California's rules on automated decisions mean for this?
California regulations on automated-decision systems in employment, adopted by the Civil Rights Council under the Fair Employment and Housing Act, took effect October 1, 2025. Our agents do not screen, rank or decide anything about a person. We are not your lawyer, so have your employment counsel confirm how the rules apply to every tool in your HR setup.
Can it handle the Form I-9?
Partly. It can remind the new hire of the deadline and put the document review on HR's task list. Examining the original documents stays with your HR person, who signs for the employer.
Which HR systems does it work with?
Systems that offer an API for the data we need. Gusto, BambooHR and Rippling are the usual ones to check, and API access can depend on your plan, so we check it before the build. Where there is no API, the agent can work from an export file or a shared sheet, which is slower to refresh.
Who sees employee records?
The handbook agent never opens personnel files; it sees the question and the handbook passages. Agents that need a name or a start date see only those fields. Accounts are opened in your company's name, we say which model each agent calls, and where records must stay in the building an open-weight model can run on your own server.
Related
- AI agents Agents that finish a task, with your sign-off
- Private AI over your files Answers from your own files, on your server
- AI agents for operations Scheduling, vendors and daily reports
- What AI agents do 110+ tasks across 11 departments
- AI workflow automation Documents, approvals and multi-step processes
Tell us what's slowing you down.
You get a free written review by email within two business days.